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How to submit an Athena Swan application

How to submit your Athena Swan application.

An intention to submit form must be submitted at least two months before the submission deadline. We will not accept applications from applicants that have not submitted this form. If you have completed the intention to submit form but are no longer plan on submitting, please let us know as soon as possible by emailing us at

Find out more about Athena Swan

Complete the form below and we will email you an information pack with links to everything you need.


Upcoming deadlines for submitting Athena Swan applications

Submission Round deadline Deadline for Intention to Submit
14 January 2022 (now closed) 15 November 2021 (now closed)
31 March 2022 (now closed) 31 January 2022 (now closed)
31 May 2022 (now closed) 31 March 2022 (now closed)
29 July 2022 (now closed) 31 May 2022 (now closed)
30 September 2022 (now closed) 29 July 2022 (now closed)
30 November 2022 30 September 2022 (now closed)
31 January 2023 30 November 2022
31 March 2023 31 January 2023
31 May 2023 31 March 2023
31 July 2023 31 May 2023
29 September 2023 31 July 2023
30 November 2023 29 September 2023

How to Submit

Submissions should be submitted via PDF upload (by 5pm on the deadline date) on the My Advance HE Equality Charters Portal.

Only those with a My Advance HE account can access the portal (you can sign in or create a new account here. We would encourage all submitting units to ensure that the individual responsible for submitting the application has a My Advance HE account prior to the submission deadline.

Your application form must contain:

  • the submission document, which must be one consolidated PDF file with the file name of the institution, department (if applicable) and level of award being applied for
  • the name, email address and phone number of the application contacts (to match those on the front page of the application)
  • the purchase order (PO) number required for the £500 submission fee (UK departmental submissions only)

Once received, submissions will be acknowledged by an automatic email. If you do not receive an acknowledgment that we have received your submission within 24 hours please email us at

The Advance HE portal provides individuals with the opportunity to submit more than one Athena Swan application. If you are submitting more than one application, please complete the full process for each application that you are submitting.

Although the Equality Charters team are happy to field questions at any time, be aware that the team is extremely busy in the days running up to and following the deadline and cannot guarantee to respond quickly to queries made.

All submissions are treated as confidential by Athena Swan and the assessment panels. The fee for a departmental submission will need to be paid before the outcome will be released.

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