How to submit your Athena Swan application, if you completed the intention to submit form for the November 2023 round.
An intention to submit for the November 2023 round must have been sent by 5:00 p.m., Friday 17 November 2023. We cannot accept applications from institutions/departments/units that have not submitted this form. If your institution/department/unit has completed the intention to submit the form but no longer plans to submit it, please let us know as soon as possible.
There will be a rolling submission deadline for the November 2023 round. Applications may be submitted between 30 November 2023 – 19 January 2024. Submissions should be sent by email to athenaswanireland@advance-he.ie.
Find out more
Complete the form below and we will email you an information pack with links to everything you need.
Please note the letter of endorsement (section 1) no longer needs to include the statement that the information presented in the application (including qualitative and quantitative data) is an honest, accurate and true representation of the institution/department. Instead, please ensure you have confirmed this by using the checkbox on the application form.
In your submission email you must include:
- the submission document as one consolidated PDF file with the file name of the institution, department/unit (if applicable) and level of award being applied for
- whether additional words have been granted (see below)
- the name, email address and phone number of the application contact (to match those on the front page of the application)
- in the email subject please enter the name of the institution and department/unit (where applicable)
Applications will be acknowledged by us by email. If you do not receive an acknowledgement that we have received your application within five working days of submitting please email us at athenaswanireland@advance-he.ie.
If you have queries, please contact the Athena Swan Ireland team. Please be aware that response times may be longer than normal in the days leading up to and following the application deadline. We will respond to queries as quickly as possible.
All submissions are confidential by Advance HE and Athena Swan Ireland assessment panels.
Hard copies
We no longer request or accept hard copies of applications. We recommend all figures can be read without colour as panellists may choose to print in black and white.
Word limits for submissions
The word count for each section must be clearly indicated in the submission document. If a submission is found to be over the word limit applicants will not have the opportunity to edit their application. Any application deemed by the review panel to have exceeded the word allowance will not be assessed.
Please view our word count guidance in our FAQs and information pack for further information.
Additional words
Applicants who have been awarded additional words must clearly and prominently state the reason for these being awarded and include the email from the Athena Swan Ireland team in which these additional words were confirmed as part of the submission. The statement should cover how many additional words have been permitted and where they have been used. Medical schools/departments are automatically eligible to receive additional words, but must still request an extension to the word limit from the Athena Swan Ireland team.
We look forward to receiving your applications.
