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Athena Swan Ireland FAQs: Submitting

The answers to some frequently asked questions about submitting to the Athena Swan Ireland charter.

When do we need to notify you of our intention to submit? 

We require that departments and institutions intending to submit inform us via the online Intention to Submit form which is made available to institutional key contacts ahead of the application deadline. Your completion of the Intention to Submit from helps us to plan the assessment panels. If we have not been informed of an institution or department’s intention to submit by this deadline, the application may not be accepted.

When is the deadline for submitting applications? 

We are currently operating rolling submission deadlines, which open in April or November. Applications should be sent to between the dates indicated below, by which time we need to have received the application in PDF format.

  • 29 April 2022-24 June 2022
  • 30 November 2022 to 27 January 2023
  • 28 April 2023 to 16 June 2023
  • Submission deadlines will be reviewed ahead of the November 2023 round

Award validity will be calculated on the basis of the April and November submission deadlines (i.e. applications received between 29 April 2022-24 June 2022 will be valid until April 2026).

Can we request an extension to the deadline? 

An extension may be granted in exceptional circumstances. The decision to grant an extension is at Advance HE's discretion. More information on applying for an extension can be found in our Guide to Processes.  If the request for an extension is refused, Advance HE will provide reasons. 

Can a member of Advance HE staff look at our submission prior to the deadline? 

Advance HE can advise applicants on the process and respond to specific queries about a submission. However, we cannot read through entire submissions, parts of submissions, or comment on specific content. Any input from the Athena Swan Ireland team is purely advisory, and will not affect the final decision of the panel. 

In what format do we submit our application?

An electronic copy (PDF) of your submission should be sent to Hard copies are no longer accepted. Some panellists may choose to print their own copies of applications. We advise applications to ensure documents are accessible and readable in black and white, even if produced in colour.